Friday, 22 March 2013

Sample Toast Master President Role

[President]: I would like to call this meeting to order. Welcome fellow Toastmasters and esteem guests. It’s my privilege and pleasure to welcome you to the Inspired  Toastmasters Club. As President I would like to recognize any guests we have today. Do we have anyone new guests here today?
Thank you for attending our meeting today.

Welcome and we hope you will enjoy our meeting and we also would like you to participate in our meeting today. You will have a chance during our Table Topics..
There are two main parts of our Toastmasters Club meeting .In part 1 of our meeting we will have members and guests practice their “Thinking and Speaking on their feet” skills This is also known as the Impromptu Speech section of this meeting.
.Secondly , the Prepared Speech session is where we have our members delivering speeches based on the 10 projects from the basic Communication & Leadership Manual
As President  of the Day, it is my duty to introduce the appointment holders who will assist in the running of today’s meeting. I would like to introduce our General Evaluator  for today, Madam (Mister) _____FFF
[applause, shake]

As General Evaluator for this meeting, He/She will be observing the meeting, making notes, and offering reports and general comments at the end of the meeting. In addition, We have a team who will be assisting me in these duties.
I would like to introduce my team now and ask each of them to stand and briefly describe the role they will be performing today.
Madam (Mister) Timekeeper, would you please stand and describe the timing sequences for the prepared speeches today
[Timekeeper]: Thank you Madam (Mister) General Evaluator.
One of the skills of a
Toastmaster is to deliver a speech within a strict time limit. In order to accomplish this task we will be using a timer and three cards, green, yellow and red to signal the speaker.
Anyone who will present their “Ice Breaker” speech today will be given four to six minutes to complete the speech. This means you must pass the four minute mark but not exceed six minutes by more than 30 seconds for your speech to qualify. If you exceed the 4 and a half seconds you will need to repeat the speech at a later date and you will not be in the running for the “best speech” competition held at the end of this meeting.
For all other speeches presented today from the Toastmasters
Competent Communication manual, you will be given 5 to 7 minutes. Your speech must last longer than 5 minutes which will be signaled by me holding up a green card. At 6 minutes, I will hold up a yellow card. When you see me hold up a red card, you will have 30 seconds to complete your speech or it will not qualify.
The green card will be raised once you qualify, a yellow card will be raised during the midway point. Once you see the red card raised, you will have 30 seconds to complete your speech to qualify.
Speech Duration:
4 – 6 minutes for Ice Breaker speeches:
Green card at 4min,
Yellow card at 5min,
Red card at 6min
5 - 7 minutes for manual speeches:
Green card at 5min,
Yellow card at 6min,
Red card at 7min
1 - 2 minutes for table topics:
Green card at 1min,
Yellow card at 1.5min,
Red card at 2min

[General Evaluator]: Thank you Madam (Mister) Timekeeper.
I would now like to introduce our Grammarian and AH-counter____CCC.
Please stand and describe your role.

[Grammarian and AH-counter]: Thank you Madam (Mister) General Evaluator. The Grammarian role points out any obvious or not-so-obvious mistakes in word usage,
grammar, and pronunciation. As AH-counter, I help cure the speaker of the annoying habit of “vocalized pauses”, like Ahhh, errr, and uhhh’s. By counting all of the filler words the speaker uses, I hope the speaker will realize and correct their bad habits.
I will also record anyone who successfully uses the “word of the day”. Today’s word is _____HHH. To qualify your speech, you will need to use the “word of the day” into your speech. Thank you.
[General Evaluator]: Thank you Madam (Mister) Grammarian.
Now is the time for the prepared speeches.  And to introduce the Speakers will be the Toastmaster.  Please welcome back our Toastmaster.
[Toastmaster]:  Thank you Madam (Mister) General Evaluator]:  Today we have ______III. After each speech we will all take a minute to write down some notes for the speaker to use as an evaluation of their speech. This will let the speaker know what they did well and what they need to improve on.
Our first speaker today is _____JJJ. (give intro/bio of speaker) Their Evaluator will be _____MMM.
[applause, shake]
Our first speaker today is _____KKK.  (give intro/bio of speaker) Their Evaluator will be _____NNN.
[applause, shake]
Our second speaker today is _____LLL. (give intro/bio of speaker) Their Evaluator will be _____OOO.
[applause, shake]

[after each speech]
[Toastmaster]: Thank you for that speech. Everyone please take a minute to fill in your evaluation forms for that speech. [wait one minute].
[Toastmaster]: It’s now time for the impromptu portion of our meeting. The Table Topics should challenge us and help us think on our feet without any preparation.
Please help me welcome our Table Topics Master to the podium today.
[applause, shake]

[Table Topics Master]: Thank you Madam (Mister) Toastmaster, Fellow Toastmasters and guests.
The purpose of the Table Topics portion of our meeting is to provide an opportunity for members of the audience to practice impromptu speaking.
Each Table Topics speaker is encouraged to remember and use the “word of the day” in their response to the question posed. Again, today’s “Word” is _____HHH. A speaker is required to use the “Word of the Day” in order to qualify for the vote for
Best Table Topics Speaker.
Madam (Mister) Timekeeper can you please stand and explain your role during the table topic speeches?

[Timekeeper]: Madam (Mister) Table Topics Master, fellow Toastmasters, and guests, I will be timing our
Table Topics responses and the prepared speech evaluations. Our goal is to complete each speech after the green card is shown and before the red card appears.
I will show the green card starting at 1 minute into the speech. I will continue holding up the green card until a minute and a half when I will raise the yellow card. At 2 minutes into the speech I will hold up a red card. You will have 30 seconds after I raise the red card to finish your Table Topics speech. If you continue past 2 minutes and 30 seconds your speech will not qualify for the voting.
1 - 2 minutes for table topics:
Green card at 1min,
Yellow card at 1.5min,
Red card at 2min

[Table Topics Master]: Thank you Madam (Mister) Time Keeper for that explanation.
The time given for your impromptu response will be 1 to 2 minutes. Would anyone like to volunteer or may I call on someone?
[Volunteer or someone is chosen]
Thank you so much for participating. Could you give us your name? Thank you. Here is your first topic….
[First Table Topics participant]
[Second Table Topics participant]
[Third Table Topics participant]
I’d like to thank all our participants today. And now may I have the Time Keepers report. Please say the times for each of the speakers.
Thank you Madam (Mister) Time Keeper.
May we have the “Word of the Day” usage report from the Grammarian?
Thank you Madam (Mister) Grammarian.
It’s now time to cast your vote for the “Best Table Topics” speaker and pass your ballot to the Vote Counter/Time Keeper.
I now return the meeting to our Toastmaster.

[Toastmaster]: Thank you Madam (Mister) Table Topics Master for those challenging topics.
It’s now time for the evaluations of each speech to begin.
Our first Evaluator is ______MMM who will give their evaluation of our first speech given by ____JJJ.
Please welcome ____MMM to the podium.
[after evaluator #1]
Thank you ____MMM for that evaluation.
Our second Evaluator is ____NNN who will give their evaluation of our second speech given by ____KKK.
Please welcome ____NNN to the podium.
after evaluator #2]
Thank you ____NNN for that evaluation.
Our third Evaluator is ____OOO who will give their evaluation of our third speech given by ___LLL.
Please welcome ___OOO to the podium.
[after evaluator #3]
Thank you to all our evaluators today.
Please take a moment to cast your vote for Best Evaluator today and pass your ballots to the TimeKeeper. 
I would now like to ask the General Evaluator to come to the front and give an overall evaluation of the meeting.
[General Evaluator]:  Thank you Madam (Mister) Toastmaster.  As General Evaluator it is my task to evaluate our meeting today.
Today’s meeting was:
Well prepared
Started on time
Guests were welcomed and encouraged to participate
All meeting roles explained
All greetings conducted at the podium
The Table Topics were engaging and entertaining
I would also like to add improvements that can be made at our next meeting.
I will now give the meeting back to our Toastmaster of the Day.
[Toastmaster]: Thank you Madam (Mister) General Evaluator. Thank you fellow Toastmasters and thank you to all the guests we had at our meeting today.
Now the exciting moment that all of you have been waiting for, the Presentation of Awards.
Today’s winners of the Best Speech is _________
Today’s winner of the Best Table Topics is ___________
And today’s winner of the Best Evaluator is ___________
Thank you to everyone who participated and to all fellow Toastmasters and guests. We hope you will attend our next meeting which will be at this same room at the same time next week.

Sample Toast Master club meeting Schedule

06:30PM
06:32PM
Call to Attention - Sergeant-at-Arms
SERGEANT-AT-ARMS--Start meeting. Call for pledge of allegiance. Give control to PRESIDENT.
--

06:32PM
06:34PM
Call to Order - President
PRESIDENT--Call meeting to order. Welcome guests.
--

06:34PM
06:43PM
Functionary Role Call - President
PRESIDENT--Role call of functionaries for the meeting: Toastmaster, Table Topics Master, General Evaluator, Parlimentarian, Timer, Wordmaster/Grammarian, Ah Counter, and Boneholder.
--

06:43PM
07:00PM
Business Meeting - President
PRESIDENT--Reading of the minutes. Old business. New business. Announcements.
--

07:00PM
07:02PM
Start of Toastmasters Meeting - Toastmaster
TOASTMASTER--Start the formal meeting. Opening comments. Introduce Table Topics Master.
--

07:02PM
07:17PM
Table Topics - Table Topics Master
TABLE TOPICS MASTER--Introduce Table Topics. Lead Table Topics.
At end of Table Topics, ask 1 minute for voting. Return meeting to TOASTMASTER.
--

07:17PM
07:19PM
Toast
Brief invocation or toast by a club member.
--

07:19PM
07:27PM
Recess - Toastmaster
TOASTMASTER calls for ~10 minute recess.
--

07:27PM
07:28PM
Introduce Prepared Speeches - Toastmaster
TOASTMASTER--Call meeting back to order. Describe formal speeches. Introduce each speaker.
After each speech, TOASTMASTER asks 1 minute for comments.
After all speeches, TOASTMASTER asks timer for 1 minute for voting.
--

07:28PM
07:33PM
Speaker #1
After speech, TOASTMASTER asks timer for 1 minute for evaluations.
--
07:33PM
07:38PM
Speaker #2
After speech, TOASTMASTER asks timer for 1 minute for evaluations.
--
07:38PM
07:49PM
Speaker #3
After speech, TOASTMASTER asks timer for 1 minute for evaluations.


07:56PM
07:58PM
Introduce Speech Evaluations - General Evaluator
*General Evaluator*--Introduce Evaluations section of meeting. Introduce Speech Evaluators.
--

07:58PM
08:01PM
Evaluator #1
Default time: 2-3 minutes.
--

08:01PM
08:04PM
Evaluator #2
Default time: 2-3 minutes.
--

08:04PM
08:07PM
Evaluator #3
Default time: 2-3 minutes.
--

08:07PM
08:11PM
Ask for Functionary Reports - General Evaluator
*General Evaluator* -- Call for reports from Parliamentarian, Timer, Wordmaster/Grammarian, and Ah Counter. ~1 minute each.
--

08:11PM
08:15PM
Evaluation of Overall Meeting - General Evaluator
*General Evaluator* -- Ask for functionary vote while giving evaluation of overall meeting, ~2-3 minutes. Return control to Toastmaster.
--

08:15PM
08:16PM
Awards Presentation - Toastmaster
*Toastmaster* -- Present ribbons for Best Table Topic, Best Functionary, Best Speech Evaluator, Best Speaker.
--

08:16PM
08:19PM
Boneholder's Report - Boneholder
*Boneholder* -- A report of errors, flubs, gaffes, and faux pas during the meeting. Presentation of Bone to new Boneholder. ~3 minutes.
--
08:19PM
08:21PM
Closing Remarks - President
*President* -- Closing remarks and announcements. Ask for guest comments.
--

08:21PM
08:22PM
Humorist
A closing joke or anecdote.
--

-
Adjournment - President